Privacy Policy

Effective Date: January 1, 2025

At Seasons of Self, your privacy is a priority. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website (www.seasonsofselftherapy.com) or engage with our services.

By using this website or our services, you agree to the terms outlined in this policy.

1. Information We Collect

We collect the following types of information:

A. Personal Information You Provide

  • Contact details (e.g., name, email address, phone number)

  • Health-related information (when completing counseling or yoga therapy intake forms)

  • Payment information (only through secure, third-party payment processors)

  • Information shared during consultations or sessions (mental health, yoga therapy, or design)

B. Automatically Collected Information

  • IP address, browser type, device type, pages visited, and other usage data collected through cookies and analytics tools.

2. How We Use Your Information

We use your information to:

  • Provide and personalize counseling, yoga therapy, or design services

  • Communicate with you about appointments, services, or updates

  • Process payments and manage your account

  • Ensure website functionality and improve user experience

  • Maintain records in accordance with professional, legal, and ethical guidelines

3. Confidentiality and HIPAA Compliance

All personal health information shared in the course of mental health counseling or yoga therapy is kept strictly confidential and handled in compliance with the Health Insurance Portability and Accountability Act (HIPAA) and relevant state laws.

Confidential client records are securely stored and only accessible to authorized providers.

4. Sharing of Information

We do not sell, trade, or rent your personal information. Your data may be shared only when:

  • Required by law (e.g., subpoena, reporting abuse, or risk of harm)

  • You provide written consent to share your information with another provider

  • Necessary for administrative or technical support through secure, HIPAA-compliant platforms

5. Cookies and Analytics

Our website may use cookies or analytics tools (such as Google Analytics) to understand how visitors use our site. This helps us improve site performance and user experience. You may disable cookies in your browser settings.

6. Data Storage and Security

We take appropriate steps to safeguard your data:

  • Secure platforms are used for scheduling, telehealth, and payment processing

  • Encrypted communication methods when transmitting sensitive information

  • Password-protected devices and cloud storage for client files

  • Regular updates and data access controls to minimize risk

7. Your Rights

You have the right to:

  • Request access to or correction of your personal data

  • Withdraw consent to data use (where applicable)

  • Request the deletion of your information (unless retention is legally required)

  • Request a copy of your records in compliance with HIPAA guidelines

8. Third-Party Services

Our site may link to third-party platforms (e.g., Calendly, Zoom, Stripe, SimplePractice). These providers have their own privacy policies, and we are not responsible for their practices. We recommend reviewing their policies directly.

9. Children’s Privacy

This website and its services are intended for individuals 18 and older. We do not knowingly collect personal information from children without verified parental consent.

10. Changes to This Policy

We may update this Privacy Policy from time to time. All changes will be posted on this page with an updated effective date. Continued use of the site or services implies acceptance of the updated policy.

11. Contact

If you have any questions about these Terms and Conditions, please contact:

Christine Kenline, LLC DBA Seasons of Self

Christine Kenline

christine@seasonsofselftherapy.com

971-266-1853

5441 S Macadam Ave, Ste R
Portland, OR 97239